What is ViDA?
VAT in the Digital Age — The EU's most significant VAT reform in 30 years, making e-invoicing mandatory across Europe.
ViDA was officially adopted by the EU Council on March 11, 2025. It introduces mandatory structured e-invoicing for all B2B transactions, real-time digital reporting to tax authorities, and standardized formats across all 27 member states. The rollout continues through 2035. See all country deadlines →
27
EU countries affected
2030
Intra-EU deadline
€11B
Fraud reduction target
€4.1B
Annual cost savings
Understanding ViDA
The Three Pillars of ViDA
ViDA is built on three major reforms that will transform how businesses handle VAT across the European Union.
Digital Reporting & E-Invoicing
Mandatory structured e-invoicing (EN 16931) for all B2B transactions. Near-real-time reporting of transaction data to tax authorities. No more PDFs or paper invoices.
Deadline: July 2030 for intra-EU
Platform Economy
New VAT obligations for platforms facilitating short-term accommodation (like Airbnb) and passenger transport (like Uber). Platforms become "deemed suppliers" responsible for VAT.
Deadline: July 2028 (mandatory)
Single VAT Registration
Expanded One-Stop Shop (OSS) to reduce the need for multiple VAT registrations across EU countries. Simplified cross-border compliance for businesses selling across the EU.
Deadline: July 2028
Key Dates
ViDA Implementation Timeline
March 2025
ViDA Adopted by EU Council
Legal barriers to e-invoicing removed. Member states can now mandate domestic e-invoicing without EU approval.
January 2025
Germany — B2B Reception Mandatory
All businesses must accept structured e-invoices (XRechnung, ZUGFeRD). Sending remains optional until 2027.
January 2026
Belgium — Full B2B Mandate
All Belgian VAT-registered companies must send AND receive via the Peppol network. Grace period ends March 31.
February 2026
Poland — KSeF (Phased)
Large taxpayers (>200M PLN) must use KSeF from February 1. All remaining taxpayers follow April 1. Micro-enterprises from January 2027.
February 2026
EN 16931-1:2025 Approved
Updated EN 16931 standard approved. Unlike the 2017 version (designed for B2G), this revision is adapted for B2B transactions and supports Digital Reporting Requirements under ViDA.
September 2026
France — Large & Mid Companies
Large and mid-size companies must send e-invoices via certified platforms (PDP). All businesses must receive. SMEs follow in 2027.
January 2027
Germany — Sending (€800K+)
Companies with over €800K annual turnover must send structured e-invoices. Smaller companies follow January 2028.
January 2028
Germany Full Mandate + Belgium e-Reporting
Germany extends sending to all businesses. Belgium introduces digital reporting requirements on top of the B2B e-invoicing mandate.
July 2028
Platform Economy + Single VAT Registration
New VAT obligations for platforms (accommodation, transport). Expanded One-Stop Shop reduces need for multiple VAT registrations across EU.
July 2030
All EU — Intra-Community B2B
Mandatory e-invoicing for ALL intra-community B2B transactions. EN 16931 format required. Real-time reporting to tax authorities.
January 2035
Full Harmonization
All existing national e-invoicing systems must be fully aligned with EU standards. Complete harmonization achieved.
Who's Affected
Does ViDA apply to your business?
If you do business in the EU — whether you're based there or not — ViDA likely affects you. The scope is intentionally broad.
EU-based businesses
All VAT-registered companies in any of the 27 member states
Non-EU businesses with EU operations
Companies based outside EU but selling to EU customers
Cross-border traders
Any business invoicing between EU member states
Platform businesses
Short-term accommodation and transport platforms
Not sure if you're affected?
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For ERP Vendors
What This Means for ERP Vendors
If you build or maintain ERP software serving EU businesses, ViDA changes what your customers expect from your product.
The ask from your customers
“Can your ERP send compliant e-invoices?” This question is already live in Belgium, Germany, and Poland. It's coming from France in September. Your answer determines whether customers stay, switch, or look for middleware.
The technical challenge
Each country mandates a different combination of format, delivery network, and validation rules. One ERP. Five countries. Five different format + network + rule combinations.
The infrastructure approach
Rather than building country-specific e-invoicing support for each market from scratch, a compliance layer validates and remediates invoices before they leave your ERP. One API integration covers all formats and countries.
| Country | Format | Network | Additional Rules |
|---|---|---|---|
| Belgium | Peppol BIS 3.0 (UBL) | Peppol | BEvCIUS |
| Germany | XRechnung / ZUGFeRD | Peppol | BR-DE-* |
| France | Factur-X / UBL / CII | PDP platforms | FR-R-* |
| Poland | KSeF XML | KSeF national platform | PL-R-* |
| Italy | FatturaPA | SDI | IT-R-* |
Founding Pilot Program
ERP vendor or integrator? Free Pro access for 90 days.
Implementation Status
ViDA by Country
Italy
SDI (FatturaPA)
Since 2019
Germany
XRechnung / ZUGFeRD
Since Jan 2025 (receive)
Belgium
Peppol BIS 3.0
Since Jan 2026
Poland
KSeF
Since Feb 2026 (phased)
Romania
RO e-Factura
Since 2024
France
Factur-X / PDP
Spain
Facturae / SII
Sweden
Peppol BIS
Netherlands
Peppol / NLCIUS
Austria
ebInterface
Denmark
Peppol / OIOUBL
Finland
Finvoice / Peppol
How Invoice Navigator Helps
One API. Every ViDA Country Covered.
Your ERP exports the invoice. We validate, remediate, and certify it against the exact rule set for the target country.
Validate Against 1,300+ Rules
EN 16931 base rules plus country-specific extensions — Belgian BEvCIUS, German BR-DE-*, French FR-R-*, Italian FatturaPA — all from one endpoint.
Auto-Remediate What's Safe
Structural issues get fixed automatically. Financial fields — amounts, VAT, IBANs — are never touched. Every fix is logged and revalidated by KoSIT.
Evidence Pack Per Invoice
Every processed invoice gets a cryptographically signed evidence pack — before/after snapshots, rule versions, remediation log. Audit-ready for ViDA compliance.
Action Plan
Preparing Your Pipeline
Whether you're an ERP vendor, a B2B SaaS platform, or a technical accounting firm, the preparation steps are the same.
Audit your current invoice output
Can your system generate EN 16931-compliant structured XML?
Test with our free validatorMap your country exposure
Which countries do your customers (or your customers' customers) invoice in? Each country has different deadlines and format requirements.
See all country deadlinesChoose your integration approach
Native format support, middleware, or a pre-submission compliance gate. The right choice depends on your volume, country coverage, and development capacity.
Compare approachesValidate before you send
The most common e-invoicing failures happen at submission time. A validation step between your ERP export and the delivery network catches errors before they become rejections.
Learn about validation rulesPlan for what's coming
The July 2030 intra-EU deadline means cross-border B2B will need the same infrastructure. Building it now for domestic mandates means you're ready.
FAQ
Common Questions About ViDA
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